These days it is necessary to digitize data for enhanced business process and increased productivity. Businesses receive a bulk of documents on daily basis. These include bills, receipts, invoices, applications, etc. They continue to pile up in the storage locker or in a room. Imagine thousands of bills in a room and you’re required to find out one bill from that huge pile. Looks like a challenging task, doesn’t it? Let’s consider another scenario where you have to find out the total working days for a particular employee for a specific month. Will you go through the attendance register to manually check it out? Well, you might because it is the only way to retrieve information. You might end up spending a lot of time checking the register and compiling the data. And that’s for one individual employee. Imagine assembling data for all employees in the organisation. The sound of that only makes it exhausting. This is where we come into action.
Outsource Bookkeeping Firm provides manual to digital document conversion services at the most affordable prices. The services are not only convenient, but also valuable as all manual data is converted to easily manageable digital format. All the bills and invoices are stored in a structured format making it easier to be retrieved for use in the future.
All you need to do is send us the scanned documents and we will convert it to the format of your choice. This is essential for managing various accounting and bookkeeping tasks. We will not only convert it into the final output of your choice, but will also provide proper formatting so that the data does not look cluttered.
We use OCR (Optical Character Recognition) to convert the documents and images into text files. OCR gives the desired output which is manually checked for errors. After proofreading and eliminating the errors, it is stored as a single entity, like a Word, Excel or PDF file, or stored as individual entities in the form of images. The final file set is uploaded to the secure servers that are password protected. Only clients have the password and they can download the files whenever necessary.
We provide the following Manual to Digital Document Conversion Services: