How It Works?

How it Works?

At Outsource Bookkeeping Firm, we make sure that we have all the tools necessary to help clients from all backgrounds and possibly all hardware and software configuration installed. Some of our clients assign work on their cloud server, whereas some clients find it easy to manage and access work through Remote Desktop Connection using services like Secure VPN, etc. We are always ready to work according to the needs of the client and we enquire about the whole process beforehand. This allows us to formulate a work plan to proceed with the task easily.

We have various approaches when it comes to outsourcing accounting and bookkeeping services. These are explained below:

Server Based Bookkeeping

Best suitable for fast-paced results when updated books are required overnight.

• Initialisation: Client can send the required documents to our email ID and upload to Cloud based system like OneDrive, GoogleDrive, Dropbox and according to their convenience. We can download the required files and proceed to the next step.
• Updation: Our bookkeeper will update the books and prepare reports according to the needs of the client and complete the task within the prescribed time limit. We will consider any software of your choice to carry out the task. You can always Contact Us to know more about the software(s) we use.
• Finalization: The final books will be present on our secured server with the highest level of security encryption. The client can easily download the file, first thing in the morning and proceed with the daily tasks.

Remote Access Bookkeeping

Best suitable for fast paced results without the hassle of uploading and downloading files from the servers again and again. The whole system works as your own.

• Initialisation: Client can send the required documents to our email ID and upload to Cloud based system like OneDrive, GoogleDrive, Dropbox and according to their convenience. We can download the required files and proceed to the next step.
• Updation: By establishing a secured remote desktop connection, we successfully connect to the clients’ system and start working. We would like to add that this connection is totally secure and safe to use and we make constant effort to keep it this way.
• Finalisation: We complete the task, update the books, prepare reports, and it is all done on your system. We logout as soon as we are done with the work. When you come to the office and check your system, you will see the updated books and managed accounts, as desired.

Online Software Accounting

Real-time Updation into the online accounting software used by the client and work is done in the surveillance of the client.

• Initialisation: Client can send the required documents to our email ID and upload to Cloud based system like OneDrive, GoogleDrive, Dropbox and according to their convenience. We can download the required files and proceed to the next step.
• Updation: Our bookkeeper will log into the specialised accounting software, like QuickBooksOnline.COM, XERO and then update the books according to the needs of the client. This whole process is live and the client can log in anytime to check the updated books.
• Finalisation: We update the books, prepare reports and upload it to the online software and then log-out as soon as we are done with the task. The client can easily track the time taken for each and every transaction.

We love to keep our approach simple and our working methods transparent. If you have any problem in understanding any aspect of our working methodology, feel free to Contact Us so that we can walk you through the whole process and clear all concepts regarding that.

When you are a start-up, you might not require full-time services of a dedicated in-house team. Although, managing books is necessary, there is basically no need to spend much amount on hiring an accountant if you can save much as 70% by hiring an outsourced bookkeeper or outsourced accountant to do the same task.

There might be concerns regarding fairly complex transactions and we are more than happy to solve any type of query. Our dedicated staff will make sure that you get timely reports that are transferred over a secured server without any inaccuracy. Moreover, the client does not have to worry about paying sales tax for hosting any cloud-based server. Yes, believe us when we are saying that companies have to pay sales tax when they have a cloud-server hosted for their company. But, if the client is outsourcing his bookkeeping and accounting services to us, we give you an assurance that no extra sales tax will be charged for it.